Privacy Policy

1. Who we are

Mind 'N' Motion CIC is a Community Interest Company registered in England and Wales. Our registered office is Unit 3 St. Pauls Road, Shipley, England, BD18 3DZ. You can contact us at [email protected].

2. What information we collect

We may collect the following personal information:

• Name and contact details (email address, phone number)
• Information you provide when completing our contact or volunteer forms
• Information about your interest in our activities and programmes
• Technical data such as IP address and browser type when you visit our website

3. How we use your information

We use your personal information to:

• Respond to your enquiries and requests
• Process volunteer expressions of interest
• Improve our website and services
• Comply with our legal and regulatory obligations

We will only send you occasional updates about our activities, events and opportunities where you have separately opted in to receive them. Consent for marketing communications is collected through a separate, unticked checkbox on our forms and is not bundled with form-processing consent. You can withdraw your consent and unsubscribe at any time by contacting us at [email protected].

4. Legal basis for processing

We process your personal data on the following bases:

• Legitimate interests — to respond to enquiries and operate as a community organisation
• Consent — where you have opted in to receive occasional marketing or activity updates (you may withdraw consent at any time)
• Legal obligation — where we are required to process data to comply with applicable law

5. How we share your information

We do not sell or rent your personal information to third parties. We may share information with trusted service providers who help us operate our website and deliver our activities, subject to appropriate data protection agreements.

6. How long we keep your information

We retain personal information only for as long as necessary to fulfil the purposes for which it was collected, or as required by law. Enquiry and contact form data is typically retained for up to 2 years.

7. Your rights

You have the right to:

• Access the personal information we hold about you
• Request correction of inaccurate information
• Request deletion of your information
• Object to or restrict our processing of your information
• Withdraw consent at any time
• Lodge a complaint with the Information Commissioner's Office (ICO)

To exercise any of these rights, please contact us at [email protected].

8. Cookies

Our website may use cookies to improve your experience. You can control cookie settings through your browser. We do not use cookies for advertising purposes.

9. Changes to this policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated date.